Complete Google Analytics Account Setup and Optimization Guide

The complete Google Analytics account setup and optimization guide

Google Analytics is awesome. Just sign up for an account, put some code on your site, and you’re analyzing traffic in minutes!

And therein lies the problem!

The problem with the default Google Analytics installation settings is that it’s too easy!

With Google’s one-size-fits-all solution for tracking, you can get data in minutes. But using a solution designed to report on the same data for every website on the internet isn’t likely to provide you with the insights you need to improve your marketing.

The purpose of this Google Analytics account setup and optimization guide

This guide and checklist are designed to help you create a plan that customizes the data you collect in your Google Analytics account to better match your organization’s needs. By customizing your installation, you can turn your Google Analytics account into a high-value, data-driven machine that provides you with the information you need to take action and improve your marketing.

That sounds pretty great, doesn’t it?

How to use this Guide

This guide is not necessarily meant to be completed all at once. While many steps are easy to implement and only involve checking a box in your Google Analytics settings, other steps involve significant account configuration.

To help your work through all these steps at your own pace, we’ve included a checklist that you can download and save on your desktop or print out. If you get stuck on any of the account set up steps, don’t be afraid to leave a comment on this post with your questions.

There are three sections to this guide, covering beginner, intermediate and advanced topics.

Within this guide, we have linked to many other resources that will help further your understanding of how to build and optimize your Google Analytics account. You can also join our Analytics Course if you are looking to master all the steps in this guide and build a fully customized Google Analytics account right away.

Ready to turn your Google Analytics account into a customized business solution? Let’s get started!

Beginner Level Google Analytics Account Setup Steps

Steps 1 through 6 in this guide apply to every Google Analytics user. No matter your level of expertise, you should be able to accomplish these tasks.

Define the objective of your website

Defining the objective of your website is crucial to getting the most out of Google Analytics.

Businesses will have different data collection and reporting needs based on the purpose their websites serve. For example, a site that’s designed to be informational will have entirely different goals than an e-commerce site. And a lead generation site will want to focus on different metrics than an affiliate site.

Setting your website’s objective will guide how you customize Google Analytics to track your results in future steps. So identifying what objectives your website should serve is the first, and most important step in your Google Analytics game plan.

Below is a list of some of the most common website functions and objectives. You can use these examples to help define your website’s primary purpose.

Website objectives

☐ Blogging (More Pageviews)
☐ E-commerce (More Sales)
☐ Lead generation (More Leads)
☐ Affiliate (More Commissions)
☐ Advertising (More Pageviews)
☐ Informational (More Pageviews)
☐ Membership (More Sales/Customer Satisfaction)

the objective of my website is to:

Create a free Google Analytics account if you don't already have one

Now it’s time to create a Google Analytics account (If you don’t already have one). To set up a Google Analytics account, you need a Google Account. Per Google, a Google account is “One free account that gets you into everything Google.” Think of your Google account as your master access point for all your Google products and tools.

☐ Create a free Google Account (This is required to set up Google Analytics)

Google account

Once you have set up a Google account, you can create your Analytics Account. To set up a new Google Analytics account, navigate to the Google marketing platform. Then, choose to start a new Analytics account.

Google marketing platform

☐ Create a free Google Analytics account using your Google Account

Next, you’ll be greeted with Google’s three-step setup process. We are going to complete step 1, and then map out the rest of our account before we move on to steps 2 and 3.

Google Analytics account setup process

 

☐ Create a property and view for your primary domain name to be tracked with Google Analytics.

Note: Any account name will work here. You can always update the name later.

creating a google analytics account

When you create your account, you’ll need to give it an account name, enter your website name, and input your domain name. After you complete these steps, Google will generate your tracking code for your website.

☐ DO NOT install the tracking code yet!

There are several different ways to install your code. If you rush to put this code on your site right away, you might create extra work for yourself. Completing the beginner steps in this guide will allow you to make an informed decision about how to manage your Google Analytics tracking code.

Identify which users will have access to your analytics account and at what level of access to provide them

It might feel like we are getting ahead of ourselves by talking about account access before we even start tracking your site. But this is the best time to think about account access. Let me explain why.

Don’t lose control of your Google Analytics account!

One of my most popular blog posts is – How To Recover Your Google Analytics Account. This post receives over 1,400 new sessions every month. That’s 1,400 Google Analytics users that are locked out of their account and desperately trying to recover access.

Most of these account owners find out they are locked out when they are in the midst of a marketing effort that requires access to their Google Analytics data. Recovering access to their account may take them two to three weeks. You don’t ever want this to be you. So create a plan to manage your account access from day one!

recover google analytics account

Want more information about account permissions?

Our guide to Google Analytics permissions thoroughly details every level of Google Analytics access. You can review the full guide to gain a complete understanding of account permissions. But I’ve also included the reader’s digest version of what these permission levels are and what they mean below.

Edit Permission

This permission allows users to make substantial changes to your account.  These changes included adding and removing filters, adding and editing goals, deleting views and properties, and much more. I recommend that you only provide this permission level to Google Analytics certified users.

Collaborate Permission

This permission allows users to view reports and also view shared assets like dashboards and annotations within the account.

Read & Analyze Permission

This permission allows users to view reports and perform analysis for any account, property, or view they are assigned.

Manage Users Permission

This permission allows users to provide account access to other users. I recommend limiting this privilege to 2-3 people within your account. It is always a good idea to have at least two people with manage users access, in case one member leaves your organization.

the following people have access to our Google Analytics account

create a preliminary tagging and tracking plan

Tagging refers to installing tracking code on your website that communicates information to Google Analytics.

When you install your Google Analytics tracking code, you are tagging your website with that code. And you’re allowing Google Analytics to measure pageviews on your site. A pageview occurs any time a page on your website loads in a visitor’s browser.

Pageviews are the only website interaction that Google Analytics measures by default.

Moving beyond the Google Analytics default tracking settings

If you want to track e-commerce sales, you have to enable e-commerce tracking.

If you want to track conversions, you have to set up goals.

And if you want to track the things that happen inside your web pages, like video views, page scrolling, downloads, etc., you will need to use event tracking.

Creating a tracking plan that can grow with your website’s needs

Most digital marketers find out that they want to move beyond the Google Analytics default settings at some point in their evolution. By assessing your tagging and tracking needs now, you can limit the amount of upgrading you’ll have to do later on. And you’ll benefit from creating an account that will be set up to track your most valuable data as soon as you’re ready.

Below is a list of some of the advanced Google Analytics tracking features you might want to use. To complete this step, check off any of the tracking categories that are of value to your website analytics. Then identify the pages on your site where you’ll need to put this tracking place.

Keep in mind this is a preliminary plan. You don’t have to be exhaustive and detailed with your tracking inventory at this point. You just want to get a general idea of the type of visitor actions you need to measure to help your site achieve its goals.

List the assets on your website you want to track in Google Analytics:

☐ Key website pages, shopping cart pages, etc.
☐ List file downloads that you would like to track inside Google Analytics. Files like PDFs, apps, etc.
☐ List any on-page events you would like to track. For example, video views, form interactions, button clicks, etc.
☐ Does this site need e-commerce tracking?
☐ List the key conversion points on your website. Thank you pages, account signups, newsletters, lead capture page, etc.

the following pages must be track with google analytics

identify how you will install the google analytics tracking code

It’s time to figure out the best way to install your Google Analytics tracking code. Your answers to steps 4 and 5 of this guide will help make this an easy decision.

There are three primary ways to put Google Analytics on your site.

☐ Manually adding code to your site

Many content management systems will allow you to do this with a code editor that places scripts in your site <head> section.

Google Analytics tracking code

☐ *Preferred* Google Tag Manager (GTM)

Google Tag Manager allows you to add tracking tags for multiple analytics, paid media, and audience measurement tools in one interface. It is our preferred method for putting Google Analytics on your site.

Google tag manager

☐ Plugins for your Content Management system

Most modern content management systems allow you to add Google Analytics with a single click in their interface. Just enter your tracking ID (i.e., UA-XXXXXX-1), and they will handle the rest. This solution is very convenient for beginners but does sacrifice advanced functionality.

Identify how many unique domain names/properties you would like to manage within your accuont

properties in google analytics account

Each website domain or mobile app you want to track = one property. If you want to link multiple domains in one property, you will need to utilize cross-domain tracking to display properly.

☐ Do you need to use cross-domain tracking – yes or no?

Cross-domain tracking is an advanced tracking strategy that allows you to track activities across multiple domains in one Google Analytics property.  You can learn more about how this technique works and if you need to use it by visiting our cross-domain tracking guide.

cross-domain tracking in google tag manger

☐ Write down the domain names you need to track

I track the following domains within this google analytics account

Intermediate level Google Analytics account setup steps

Steps 7 through 17 are designed for Google Analytics users with intermediate level skills. Many of these steps are easy to follow. But if you’re not entirely confident in your Google Analytics skills, you may want to enlist the help of an Analytics certified professional (or become Google Analytics certified yourself).

Identify the KPIs you need to track within Google Analytics

If you want to customize your Google Analytics reports to focus on your most critical success metrics, then you need to know which data points are most important to your objectives. Let’s use some of our example website objectives from Step 1 to define potential KPIs for each objective.

If your objective is pageviews/traffic:

☐ Potential KPIs: Total pageviews, sessions by source/medium, top landing pages, top organic keywords, page value, time on page, goal conversions.

If your objective is e-commerce/sales:

☐ Potential KPIs: Total revenue, e-commerce conversion rate, page value, conversion rate by source/medium, sales by product category, return on ad spend (ROAS), conversion rate by gender/age and interest category, conversion rate by external campaign name.

If your objective is lead generation:

☐ Potential KPIs: Goal conversions, conversions rate by landing page, page value, conversion rate by source/medium, conversion rate by gender/age and interest category, contact form submissions by landing page.

If your objective is affiliate programs/commission based programs:

☐ Potential KPIs: Outbound clicks per landing page, content group conversion rates, page value, traffic by source/medium, top landing pages, top external links clicked by page.

☐ Write down the KPIs that are most important to your website’s objective.

The KPIS I need to track are:

create views to reflect Google Analytics best practices

The purpose of Google Analytics views is to allow you to create different abstractions of your Google Analytics data while protecting the integrity of your analytics data. Views also allow you to control access to reports and improve your reporting capabilities.

Google Analytics views

At a minimum, you should set up the following views for each of your properties:

☐ Main Reporting View

You’ll use your main reporting view 99% of the time you’re in Google Analytics. This view should include filters to block internal website traffic. (Internal traffic is web traffic generated by you, your team, or other people frequenting your website who are not part of your marketing audience). You will also want to block bot traffic from showing up in this view. Make sure your goals and your other vital metrics are configured in this view.

☐ Unfiltered View

This view does not use any filters and doesn’t prevent any data from entering your reporting interface. You’ll use your unfiltered view for diagnosing data discrepancies or anomalies in your main reporting view. This view will also help you troubleshoot data integrity issues.

☐ Test View

This is a view to test filters and new data collection methods before you apply them in your main reporting view. You do not want to obscure your primary reporting view data with experimental filters. So be sure to test your new filters in before you add them to your main reports.

enable the features you need at an account level

There are specific features you need to enable at an account level if you want to take advantage of them.

Google Analytics account settings

Review the following account settings and apply them as needed.

☐ Google Products and services (recommended)

You’ll need to turn on this setting to link to other Google products (like GTM, of Google Ads, etc.) with your account. This setting is also necessary to if you want to enable the Google Search Console.

☐ Benchmarking (recommended)

This setting allows you to use anonymous data to compare your website to other sites in your industry.

☐ Technical support (optional)

You need to enable this feature to allow Google to provide you with technical support.

☐ Account Specialist (optional)

This setting needs to be turned on if you work with a Google Analytics account specialist. Support from account specialist can be critical if you have a Google Ads representative.

Enable your demographics reports (If available in your country)

If you want Google Analytics to collect and report data about the age, gender, or interests of your audience, then you’ll need to enable demographics. You also need to turn on this feature to create remarketing or audience lists in Google Analytics.

Turning on Google Analytics demographics

☐ Enable Demographic and interest reports

Be aware that the Google’s demographics features collect personal data from your website visitors. Although this data is anonymized in your reports, Google still collects this information on your behalf. You may need to update your privacy policy or cookie consent notification to comply with internet privacy laws or GDPR

☐ Adjust your privacy policy accordingly

☐ Adjust your cookie consent policy to comply with GDPR as needed

Which products do you need to link to your google analytics account

Google Analytics is capable of integrating with many other Google products. The advantage of linking your Analytics account with other Google marketing products is that you can see all your data inside Google Analytics. Using analytics to track data from these other platforms can be an ultra-efficient and powerful way to gain deeper insights.

Google Analytics product linking

Check off all the Google products you need to link with your analytics account.

Google Ads

Google Optimize and Tag Manager

Search Console

AdSense

Ad Exchange

BigQuery

Display and video 360

Campaign Manager

Search Ads 360

Google Play

Postbacks

adjust your data retention setttings

The default data retention setting in Google Analytics is 26 months. In a new account, this may feel like an eternity from now. But time flies when you’re having fun with web analytics! Be aware that if you don’t adjust your data retention setting, Google will dump you user data after 26 months. Without historical user data, you’ll lose many advanced analytics capabilities. If you’re going to want to do historical analysis beyond 26 months, change your data retention setting now.

Data retention controls

Our data retention setting recommendation

We recommend keeping data only as long as needed to perform historical analysis. For some businesses, the default of 26 months is sufficient. For long-term business needs, you may choose a more extended period.

Select a data retention setting:

☐ 14 months
☐ 26 months
☐ 36 months
☐ 50 months
☐ Do not automatically expire

put filters in place

At a minimum, we recommend adding the following filters to your test view and eventually adding them to your main reporting view in Google Analytics.

☐ Bot filtering (Filter known bots in your view settings to exclude all hits from known bots and spiders)

Bot filter Google Analytics

Turning on this filter is as simple as checking a box in your view settings. Google’s built-in bot filter will help you block most known unwanted and spam traffic from your account. But please note that this filter is not guaranteed to block all the junk traffic that enters your reports. So at some point, you may need to create more precise filters to keep your reports clean.

☐ Internal traffic filter (by IP Address or ISP Domain)

Internal traffic filter in Google Analytics

This filter will help you block all website hits from people working at your company, based on their IP address. To block your entire organization (and yourself), you can use a more powerful ISP filter.

create and verify you goals inside of google analytics

After you establish the objectives of your website in Step #1, you can train Google Analytics to recognize when positive actions that occur on your site using goals. You can set up goals based on several user activities on your website, with the most common goal being a destination goal.

Also, note that you will need to put goals in place to see Google Analytics metrics like conversion rate and page value.

Google Analytics setup goals

The available goal types are:

  • Destination (i.e., visiting a key page)
  • Event (i.e., when events are triggered)
  • Pages/screen (when someone views a certain number of pages)
  • Duration (when someone spends a certain amount of time on your site)

You are allowed up to 20 goals (but we recommend 2-3 to get started). What goals do you plan to track in Google Analytics?

I am going to set up the following goals in Google Analytics

create an event tracking plan

In step 4, we created a preliminary tracking plan. If on-page visitor actions (events) are critical to your website objectives, then you want to build an event tacking plan.

Google Analytics event tracking plan

Below is a list of the events that Google Analytics is often used to track. You can use this list to help create your event tracking plan.

☐ Page scrolling

You can use scroll tracking to see how far your visitors read down your pages.

event reports in Google Analytics page scrolling

Videos

You can use video tracking to see how often, and how much of your videos your visitors view.

☐ Downloads

You can use link click tracking to record event data in Google Analytics when visitors access your downloadable content.

☐ Form tracking

You can use form tracking to record when your visitors fill out or submit information in your lead generation or contact forms.

Event reports in Google, form tracking

☐ Outbound link tracking

You can use link click tracking to track clicks on outbound links from your site.

Don't see an event listed? Define additional events here. The following events need to be set up in Google Analytics

setup campaign tracking

If you want to track your efforts to drive traffic to your website in Google Analytics, you need to use campaign tracking. We recently published a full campaign tracking guide and checklist. This guide will help you set up, track, and evaluate the results from your email, PPC, and referral traffic using Google Analytics.

Google Analytics campaign reports

☐ Add UTM codes to your email, PPC, social media, and referral links so that you can track all your outbound marketing efforts in Google Analytics. (Use our full campaign tracking guide and checklist).

☐ Enable auto-tagging for your campaigns if you’re using Google Ads

auto tagging google ads campaigns

verify your tracking code is firing properly

You need test and verify any advanced tracking that isn’t part of the Google Analytics default settings. If you use GTM to execute your event tracking plan, you can test your tags right inside of GTM.

If you manually code or have a developer install your event or conversion tracking, you need to test your custom tags. You can use the chrome extensions Tag Assistant and Google Analytics Debugger to check your tracking scripts.

Testing tag with Google Tag Assistant

☐ Install the Google Tag Assistant browser extension for Chrome
☐ Check that tags are firing with no errors
☐ Advanced: If you do not see the results you expect, install and run the Google Analytics Debugger Chrome extension

Google Analytics Debugger

advanced level google analytics account setup steps

These tasks represent an advanced understanding of Google Analytics. It is highly recommended that only Google Analytics certified individuals perform these tasks. (Not there yet? Get certified in less than 30 days with our Analytics Course).

map your e-commerce tracking plan

Tracking sales and revenue is critical for just about every company selling products online. Using e-commerce tracking in Google Analytics can take your online sales analysis to a whole other level. When you track your sales and revenue data in Google Analytics, you can add demographics data, page level traffic data, and event data to your sales numbers.

This level of analysis can help you isolate the characteristics of the customers coming to your website. You can see how your customers are finding your site. And you can figure out which type of site content leads to conversion so that you can increase your sales.

E-commerce tracking installation options

Like many of the other advanced tracking features, setting up e-commerce tracking can be simple or complicated depending on the options you have available. Many content e-commerce platforms offer plugins that can connect your site Google’s standard and enhanced e-commerce tracking systems.

Google Analytics ecommerce reports

If you’re setting up e-commerce tracking manually (without using a plug-in), here are the steps you need to follow:

☐ My company is using Google Analytics to track an e-commerce website
☐ Enable e-commerce in a view that will be tracking transactions
☐ Implement the e-commerce tracking code for standard e-commerce websites and verify it is collecting data correctly
☐ Enable enhanced e-commerce in a view requiring enhanced e-commerce functionality
☐ Map out all actions to be tracked by enhanced e-commerce
☐ Implement enhanced e-commerce code on your website and verify it is collecting data correctly

create an automated reporting dashboard in Google Analytics or Google Data Studio to track you most critical KPIs

What’s the most critical part of working towards a goal? Tracking your progress towards achieving your goal! And the best way to monitor your progress is to keep your KPIs front and center.

Back in step #7, you defined your website’s KPIs. Now it’s to make those metrics readily accessible so that you don’t have to dig through your analytics reports every time you want to know how you are doing.

Google Analytics Dashboards

Campaign tracking dashboard

Google Analytics allows you to build custom dashboards that include the charts and graphs you need to see most often. You can even import and edit dashboards that other users have created from the Google Analytics Solution Gallery.

Google Data Studio Dashboards

Adding metrics to our SEO Dashboard

Or if you’re serious about your reporting dashboards (like I am), you can connect your Analytics account to Google Data Studio (GDS). Data Studio has a cleaner reporting interface and is more flexible than working inside Google Analytics. You can connect directly to the Google Analytics API using GDS. To see an example of how to create a GDS dashboard for your KPIs, check out our guide on building a custom dashboard for SEO reporting.

☐ Import or create a custom dashboard in Google Analytics to track your most important KPIs using the Google Analytics Gallery

Or

☐ Connect your Google Analytics account to Google Data Studio to create a more advanced dashboard

set up custom content groupings as needed

Content groupings allow you to categorize your web pages by product, topic, or other page level characteristics. You can use content groupings to get a holistic view of how your website’s content is performing.

Content grouping reports

☐ Use the steps in our content grouping guide and checklist to set up this feature in your account.

Channel groupings work similar to content groupings. They are often used with different reports from content groupings. And because channel groupings don’t use your site’s code, they can be applied retroactively.

creating custom Channel grouping in google analytics

☐ Use the steps in our channel grouping guide to set up this feature in your account.

build advanced segments to keep track of KPIs as needed

Advanced segments are like the analyst’s version of a butcher knife. Using advanced segments, you can carve through your analytics data and pull out the juiciest parts.

You can build advanced segments to create customer avatars, audience cohorts and much more!

Google Analytics advanced segments

☐ Create advanced segments for key visitor segments.

link your google analytics account with other google products

In step #10, we identified other Google marketing products you want to use. Now that your account is in working order, it’s time to connect those products to Google Analytics.  You can connect to your other Google products in your property settings.

Connecting your Analytics account to your other Google marketing platforms will help maximize the effectiveness of Google Analytics.

Product linking in Google Analytics

Check off all the Google products you have successfully linked with your Analytics account.

☐ Google Ads
☐ Google Optimize and Tag Manager
☐ Search Console
☐ AdSense
☐ Ad Exchange
☐ BigQuery
☐ Display and video 360
☐ Campaign Manager
☐ Search Ads 360
☐ Google Play
☐ Postbacks

utilize custom dimensions and metrics in Google Analytics

To make your analysis more effective, create and populate custom dimensions and metrics in Google Analytics. These customizations make analysis easier. They also allow you to bring external data into your reports and make Google Analytics speak the language of your business. Each property can have 20 custom dimensions and 20 custom metrics.

custom dimension in Google Analytics

☐ Plot your custom dimensions and metrics
☐ Decide scope of each dimension and metric (product, hit, session, user)
☐ Define custom dimensions/metrics inside Google Analytics property settings
☐ Tag your site to populate these custom values for each visitor

create an experiment with google optimize

Google Optimize is an A/B split testing system within Google Analytics. If you want to improve your conversion rates, consider running an experiment with Google Optimize.

Google optimize

☐ Create and launch your first experiment
☐ Plot the areas that could use improvement
☐ Create a test plan for what can be improved, and how
☐ Add the experiment into Google Optimize
☐ Conduct experiment and review results

Did you complete all 25 steps?

That’s our complete guide to building and optimizing your Google Analytics account. If you’ve worked through all 25 of the steps in this checklist, then you are a true Google Analytics hero!

Leave a comment with your questions

Do you have questions about any the steps in this guide? If you do, leave a comment below. Or check out our Google Analytics, Tag Manager, and Google Ads training programs.

About the Author

Jeff Sauer is an independent Digital Marketing Consultant, Speaker and Teacher based out of a suitcase somewhere in the world. Formerly of Minneapolis, MN and San Francisco, CA.